Job Responsibilities

• Professional experience in a front office environment to greet and assist guests
• Assist with deliveries to the office and tracking items shipped
• Minimum of 5 years’ experience using Microsoft Office Package and Adobe Pro
• Familiar with a corporate network structured computer system

Job Requirements

• Prepare a variety of Outlook emails and Outlook meeting invitations
• Assist in the preparation and distribution of contracts using Docu-sign
• Prepare and send documents, photos, and other correspondence
• Must be organized and manage several spreadsheets
• Maintain contacts and use drop box to share documents and photos
• Record meeting minutes and transcribe for monthly team meeting
• Call in County Inspections-assist field personnel with this
• Cross train with other office administrative support personnel
• Cross train with warranty administrative support
• Ability to be detail oriented and handle multiple tasks to completion
• Support multiple department tasks (Bid Process/Warranty Process/Field)

Growth Opportunities

• Learn to write contracts and other commitment documents
• Learn to prepare documentation for Florida Green and Fortified for Safer Living
• Learn to prepare and track documents required by the Town Architect of Alys Beach