Office Manager – Residential Construction

Duties and Responsibilities

  • Supervise the office administrative staff.
  • Prepare subcontracts, change orders and purchase orders.
  • Prepare documentation for Florida Green Building Certification and for Fortified for Safer Living Certification.
  • Preparation and tracking of documents required by the Office of the Town Architect of Alys Beach.
  • Prepare AIA contracts and change orders.
  • Track the status of Notice to Owner and Lien Waiver documents.
  • Review Accounts Payable invoices for accuracy.
  • Prepares bid notices, bid lists and is instrumental in the bid process.
  • Performs other duties as needed.
  • Prepare safety documents and track safety related issues.
  • Maintain the office vacation schedule and prepare other office schedules.
  • Take meeting minutes and record minutes for weekly meetings.
  • Set up Social Media Pages for homeowners.
  • Act as liaison to field personnel.
  • Track timesheets of hourly employees.
  • Purchase office supplies and tools and maintain sufficient supply of supplies.
  • Call in inspections.
  • Track lot sales and future homeowners for marketing Alys Beach Construction.
  • Track customer surveys.
  • Coordinate department meetings and events.

Required Education, Experience, and Knowledge

  • Associates Degree in Business or related field.
  • Ability to communicate clearly and professionally with guests, homeowners, and co-workers both orally and in writing
  • At least 5 years experience in an office management role in a construction environment.
  • Excellent verbal and written communication skills.
  • Experience in Florida Green Building and Fortified for Safer Living building requirements.
  • Experience with AIA Contract software.
  • Experience in setting up social media pages.
  • Advanced experience using Microsoft Office (including Word, Excel, PowerPoint and Outlook).
I'm interested in:
  • General Newsletter
  • Real Estate Listings
  • Vacation Properties
  • The Alys Gazette
  • Events
  • Construction
  • Wellness